For event sponsorship teams

Collect Sponsor Assets Without Chasing Every Partner

Give sponsors one place to see exactly what you need, upload logos, banners and campaign materials, and correct anything that does not match the event requirements.

Create Your First RequestSee the Workflow

No sponsor account · Requirements attached · Files validated on upload · Landing URLs collected

  • Main Sponsor Logo · JPG / PNG / WebP
  • No sponsor account
  • Landing URL required
  • Ready · 1200 × 400

The intake

Every sponsor sends assets a little differently

  1. 01

    A logo attached to an email

  2. 02

    A shared folder of exports

  3. 03

    Banner sizes living in a sponsorship deck

  4. 04

    A landing URL in a later message

  5. 05

    A banner in the wrong dimensions

  6. 06

    A partner who has not uploaded yet

One request

The logo, the banner, and the landing URL stay in the same sponsor request.

Deliverables

Turn sponsor deliverables into clear asset slots

Each requested file becomes a slot. You can require exact dimensions or an aspect ratio, JPG, PNG, or WebP, a max file size, a landing URL, and publisher instructions. The sponsor sees that requirement beside the upload.

  • Main Sponsor Logo

    JPG / PNG / WebP · Max 4 MB

  • Website Banner

    1200 × 400 · Landing URL required

  • Newsletter Sponsor Block

    600 × 200 · JPG / PNG / WebP

  • Event Screen Creative

    16:9 ratio · JPG / PNG / WebP

Sponsor upload

One link for every asset the sponsor needs to send

The public link lists the requested assets separately, with requirements visible on each slot. Sponsors upload to the correct slot without an account. They can replace or remove a submission and leave a note.

Before production

Catch sponsor asset issues before event production does

DropAsset checks dimensions, aspect ratio, format, file size, and a landing URL when that slot requires one. When a change is compatible, it can downscale, compress, or convert the file and keep the Original beside a Ready version.

DropAsset does not crop, stretch or upscale an image just to force it through.

  • Dimensions

    Exact size when the slot requires pixels

  • Aspect ratio

    Ratio when the slot is ratio-based

  • Format

    JPG, PNG, and WebP against that asset

  • File size

    Flagged when the file is over the limit

  • Landing URL

    Collected when that asset requires one

Readiness

See which sponsor assets are ready and which still need action

Each card is one requested asset and its status. This is creative readiness only. It is not a sponsor record, a contract, or a tier.

More than a logo

Collect more than just the logo

One sponsor can submit several requested assets through the same structured request. The website creative, the newsletter placement, the screen file, and the landing URL do not have to arrive as separate threads.

  • Event website creative
  • Newsletter sponsor placement
  • Digital screen asset
  • Social promotion graphic
  • Landing URL
  • Multiple campaign placements

Where it fits

Useful across sponsorship and event campaigns

Event website sponsors

Collect the logo and website creative for each partner in one request.

Related use case

Newsletter sponsorships

Keep the newsletter block and its destination on the same slot.

Related use case

Digital venue screens

Check screen sizes and formats before the file goes into production.

Related use case

Partner promotions

Give a partner one link for the creative a promotion needs.

Multi-sponsor campaigns

See which partners have submitted and which assets are still missing.

Related use case

Seasonal event launches

Collect the assets for a short event window without a new email thread per file.

Comparison

Sponsor asset collection by email vs structured intake

Email / shared folders

  • Requirements live in decks and emails
  • Sponsor files arrive in different channels
  • Missing assets are easy to overlook
  • Landing URLs arrive separately
  • Wrong dimensions are caught late
  • Corrected files add another email cycle

DropAsset

  • One structured request contains sponsor asset slots
  • Requirements stay attached to each asset
  • Sponsors upload without an account
  • Validation happens on upload
  • Landing URLs can be collected with the asset
  • Ready and Needs attention stay visible

Questions about sponsor asset collection

Yes. Sponsors open the public upload link and submit files without a DropAsset account.

Yes. One request can include several asset slots, so a logo, a website banner, a newsletter block, and a screen creative can be collected together.

Yes. Each slot can require exact pixel dimensions or an aspect ratio, plus accepted formats, a file-size limit, a landing URL, and publisher instructions.

Yes. Sponsors can replace or remove a submission from the same public link, and they can add a note with the file.

Yes. A landing URL can be required on an asset slot, and it stays with that submission. DropAsset does not check whether the page is live or follow redirects.

No. DropAsset focuses on structured creative intake, validation and file preparation. It does not currently manage sponsorship contracts, event registration, ticketing, invoicing or sponsor CRM workflows.

Make sponsor creative intake easier to run

Create one structured request, define the sponsor deliverables and give partners a clearer way to submit the assets your event needs.

Create Your First RequestSee How It Works
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